Privacy Policy

Last updated: 29/10/2026

The Toan Farm system (admin web, staff app and store POS) is an internal tool of Toan Farm Co., Ltd, for staff and people the company gives an account to. This policy explains what the system collects, what it is used for and how it is protected.

1. What is collected

• Account details: name, phone number, email, staff code, role, the stores or warehouses you are assigned to.
• Work records: check-in / check-out, shifts, receiving, processing, stock counts, transfers, write-offs, POS sales, cash vouchers, shift closes and cash deposits.
• Photos and videos taken at work: fish crates, scale labels, slips, bank receipts, store inspection photos, disposal videos.
• The device location when you check in, take inspection photos or open the POS, to confirm you are at the right store.
• Device and access logs: device type, push notification token, sign-in times, key actions.

2. What it is used for

• Running the stores: goods, stock, revenue, cash and reconciliation.
• Timekeeping, pay, bonuses, penalties and reviews under the company rules.
• Quality control, food safety and loss prevention.
• Sending work notifications (tasks, shift close and deposit reminders…) to the right people.
• The system uses AI to read scale labels, slips and receipts in photos. The AI result only helps the check; the person in charge confirms it.

3. Who can see the data

• Everyone sees only the data their role and scope allow (store, warehouse, area).
• Management, accounting and managers see the data they need to manage.
• Toan Farm does not sell or rent personal data. Data is shared only with infrastructure providers (servers, photo storage, AI services) as far as the system needs, or with authorities when the law requires it.

4. Storage and protection

• Data is kept on the company's servers or those of providers the company chooses. Passwords are hashed: nobody can read the original.
• Work records are kept as long as operations, accounting and the law on keeping records require.
• The staff app remembers on the device only the phone number and name of the last person who signed in, to greet them and fill the number in; never the password. "Sign in with another account" clears it.

5. Your rights

• See and ask to correct your personal details through HQ or your manager.
• Change your password in the app. Tell your manager at once if you think someone else is using your account.
• When you leave, your account is locked. Work records already made stay as company records.

6. Contact

• For any question about this policy, contact Toan Farm HQ. The company may update this policy when the system changes; a new version applies from the day it is published here.